Staff Schedule of Duties

Duties and Responsibilities of the Officers in each Unit of the Division

Head of Unit

This Division is headed with a dynamic, amiable and hard working man with vision. 

Duties and Responsibilities:-

  • Responsible to the Registrar for the day-to-day administration and the co-ordination of the activities of the Units in the Academic Affairs Division.
  • Responsible to the Registrar for the conduct of appropriate elections pertaining to the following:- Senate representatives in Council and Senate Committees; Office of the Dean/Sub-Dean.
  • Co-ordination of the academic functions of the School Officers
  • Clearance of final year students leaving the University.
  • Printing, writing, safe keeping and issuance of all University Certificates.

 

Senate Matters:-

  • Preparation of Committee of Deans' Papers and Senate papers.
  • Secretary to the Committee of Deans.

 

Academic Matters:

  • To assist the Registrar on matters relating to the matriculation of students.
  • The administration and conduct of all University Examinations and issuance of students results/transcripts
  • To handle matters pertaining to External Examiners.
  • To handle all undergraduate students records
  • Responsible to the Registrar for the issuance of notification of results to graduating Students.
  • Responsible for the preparation of University Academic Calendar, University Convocation, Matriculation Ceremonies and University Inaugural Lectures.
  • Secretary, University Undergraduate Admissions Committee

 

Senate Affairs Unit

Officers in this Unit are Responsible to assists the Academic Affairs Officer on Senate and Committee of Deans Matters in particular.

Duties and Responsibilities:-

  • The preparation of Senate papers.
  • Follow-up actions on Senate decisions.
  • The preparation of papers for the Business Committee of Senate.
  • The preparation of papers for Committee of Deans.
  • Taking follow-up actions on Committee of Deans decisions.
  • Performing other duties as directed by the Academic Affairs Officer and/or Registrar from time to time.

 

Admissions Unit

Officers in this Unit are Responsible to the Academic Affairs Officer for matters relating to undergraduate admission exercise.

Duties and Responsibilities:-

  • Dealing with all matters relating to undergraduate admission exercise.
  • Processing of papers on admission by transfer from other Universities.
  • Correspondence with prospective candidates on enquiries about admission requirements.
  • Liaison with the Faculties on matters relating to the registration of students
  • Matters relating to the preparation of matriculation list and the maintenance of the matriculation register.
  • Performing other duties as directed by the Academic Affairs Officer and/or Registrar from time to time.

 


 

Examinations

This unit is responsible to the Academic Affairs Officer in matter relating to Examinations.

Duties and Responsibilities:-

  • The administration and conduct of all University Examinations.
  • Up-dating regulations and procedure on University Examinations.
  • The collection of examination results for the consideration and approval of Senate.
  • The custodian of all examination question papers and issuing them out to Chief Invigilators as stipulated before the commencement of such examinations.
  • The procurement and provision of examination materials for University Examinations.
  • The preparation of envelope bags for each examination and the issuance of examination admission cards to students.
  • The publication of Senate approved examination results.
  • Preparation of course and examination time-table in liaison with the representatives of Schools on the University Time-Table Committee.
  • Secretary to the University Time-Table Committee.
  • In attendance at Faculty Board of Examiners meetings.
  • Responsible to the Academic Affairs Officer for the safe-keeping of the master mark sheets for all examination results submitted by the various Faculties.
  • Responsible through the Academic Affairs Officer for the processing of cases of examination malpractices for the attention of appropriate Disciplinary Committees.
  • Other duties as directed by the Academic Affairs Officer and/or Registrar from time to time.

 

Records and Transcripts

Assists the Academic Affairs Officer in matters related student’s records and results.

Duties and Responsibilities:-

  • Issuance of course registration forms for old students in liaison with the Faculty Officers,
  • Handling University Scholarships,
  • Issuance of transcripts to students on request.
  • Writing of reference for students seeking employment or assistance outside the University.
  • Processing requests for change of course/faculty by old students,
  • Processing requests for carrying excess loads,
  • Processing requests for exemption from courses,
  • Issuance of addition/deletion forms.
  • Other duties as directed by the Academic Affairs Officer and/or Registrar from time to time.

Students Statistics and Records Unit

Students Statistics Officers assists the Academic Affairs Officer in handling and maintaining student records.

Duties and Responsibilities:-

  • Preparation of relevant students’ statistics.
  • Up-dating of students’ records.
  • Maintenance of files of all students,
  • Maintenance of graduate register.
  • Issuance of sessional examination results to all students and notification of same to their sponsors.
  • The issuance and safe-keeping of academic robes;
  • Generates Matriculation Numbers to the newly admitted students
  • Performing other duties as directed by the Academic Affairs Officer and/or Registrar from time to time.

System Programmer/Analyst

The System Analyst/Programmers are Responsible to the Head of the Unit.

Duties and Responsibilities:-

  • The evaluation/analysis of existing data/record systems, designing, programming and implementation of automated ones with a view to improve on effectiveness and efficiency of information management in the Academic Affairs Office.
  • Validation and Optimisation of all Data processing activities in the Division including:- Data format conversion; Graphical Design and Forms, performs templates such as Student registration forms,
  • Educate and trains all computer personnel/users in the Division

Maintenance Duties

  • Maintenance of computer hardware and peripherals
  • Maintenance of Central Database
  • Maintenance of Software and data Backups
  • Troubleshooting of computer devices/software in the division.

Any other duties given by the Academic Affairs Officer and/or the Registrar from time to time.

 

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