Staff Schedule of Duties
1. Personnel Officer (Head of Division)
Responsible to the Registrar for;
- The preparation of papers for and the servicing of the meetings of the University's Appointments and Promotions Committees; matters relating to the appointment, promotion, confirmation, transfer, resignation, discipline and retirement of staff.
- All categories of staff matters relating to annual leave, study leave, staff development and sabbatical leave.
- Preparation of periodical reports to Council on matters relating to the appointments, promotions, discipline, study leave etc.
- Provision of Secretaries for all interviews and assessment Panels for the appointments of all categories of staff
- Provision of secretaries to all ad-hoc committees such as investigation and disciplinary panels involving staff;
- Provision of secretaries at meetings between the Management and Trade Unions in the University;
- Maintenance of records and periodic preparation of staff statistics;
- Preparation of letters of appointments and other matters relating to the welfare of staff;
- Serving as member/secretary to the University Board of Trustees on Gratuity and Pensions;
- Arranging accommodation for the University's guests;
- Recommending caterers for provision of lunch and refreshment for University approved meetings;
- Any other assignment as may be directed by the Vice-Chancellor and the Registrar.
2. Officer in Charge of Junior Staff Matters
Responsible to the Personnel Officer for:
- The preparation of papers for and servicing of the meeting of the Appointments and Promotions Committee (Junior Staff);
- Dealing with matters relating to the confirmation of appointments, transfers, resignation and retirement of Junior Staff;
- Matters relating to annual leave and study leave of Junior Staff;
- Preparation of periodic reports to Council on matters relating to the appointments, promotions and study leave etc of Junior Staff;
- Acting as Secretary to all interview and assessment panels for the appointment of Junior Staff;
- Acting as Secretary to all Ad-Hoc Committees such as Investigation Panel and Disciplinary Panel on Junior Staff;
- Acting as secretary at meetings between the Management and the Non-Academic Staff Union;
- Any other duties that may be assigned by the Personnel Officer or the Registrar.
3. Officer in Charge of Academic Staff Matters
Responsible to the Personnel Officer for:
- The preparation of papers for and servicing of the meetings of the University's Appointments and Promotions Committee (Academic).
- Matters relating to the confirmation of appointments, promotions, transfers, resignation and retirement of all academic staff.
- The preparation of periodic reports to Council on matters .relating to the appointments, promotions and study leave of members of academic staff.
- Preparation of letters of appointments and matters relating to the welfare and claims of Associate and part-time Lecturers.
- Acting as Secretary to ad-hoc committees such as investigation and disciplinary panels involving academic staff.
- Serves as Secretary to all interview and assessment projects for the appointment of members of academic staff.
- Serves as Secretary at meetings between the Management and ASUU in the University.
- Any other assignment as may be directed by the Personnel Officer or the Registrar.
4. Officer in Charge of Administrative & Technical Staff Matters
Responsible to the Personnel Officer for:
- Preparation of papers for servicing the meetings of the Appointments and Promotions Committee (Administrative and Technical Staff);
- Dealing with matters relating to the promotion, confirmation of appointments, transfers, resignation and retirement of Administrative and Technical Staff;
- Preparation of periodic reports to Council on matters relating to appointments and promotions of Administrative and Technical Staff;
- Matters relating to the conditions of service of Administrative and Technical Staff;
- Acting as Secretary to all interview and assessment panels for the appointment of
Administrative and Technical Staff;
- Acting as Secretary to all ad-hoc committees such as Investigation and disciplinary panels on Administrative and Technical Staff;
- Acting as Secretary at meetings between the Management and the Senior Staff Union;
- Dealing with matters relating to NYSC members posted to the University;
- Facilitating the induction of newly recruited staff;
- Any other assignment by the Registrar as may be necessary from time to time.
5. Officer in Charge of Staff Development & Training
Responsible to the Personnel Officer for:
- Collecting and processing of application for Staff Development and award service forms for the attention of Appointments and Promotions Committee;
- Conducting surveys of training needs and formulation of organizational training policies;
- Preparation of training plan in line with University policies;
- Follow-up to implementation of training programmes;
- Matters relating to study leave and sabbatical leave for academic, administrative and technical staff;
- Performing other duties as may be assigned by the Registrar and Personnel Officer.
6. Officer in Charge of Records, Statistics and Pension
Responsible to the Personnel Officer for:
- Staff records, pension and statistics;
- Updating and keeping of staff records and statistics;
- Preparing periodic reports on staff records and statistics;
- Handling pension and gratuity matters;
- Preparation of relevant papers on staff disengagement and processing of document for payment of final entitlements;
- Servicing the meetings of the Board of Trustees of the Unified Staff Pension and Gratuity Scheme and
- Any other Committee of the Board;
Performing other duties as may be assigned by the Registrar and the Personnel Officer.