Staff Schedule of Duties

1.      Personnel Officer (Head of Division)

Responsible to the Registrar for;

  • The preparation of papers for and the servicing of the meetings of the University's Appointments and Promotions Committees; matters relating to the appointment, promotion, confirmation, transfer, resignation, discipline and retirement of staff.
  • All categories of staff matters relating to annual leave, study leave, staff development and sabbatical leave.
  • Preparation of periodical reports to Council on matters relating to the appointments, promotions, discipline, study leave etc.
  • Provision of Secretaries for all interviews and assessment Panels for the appointments of all categories of staff
  • Provision of secretaries to all ad-hoc committees such as investigation and disciplinary panels involving staff;
  • Provision of secretaries at meetings between the Management and Trade Unions in the University;
  • Maintenance of records and periodic preparation of staff statistics;
  • Preparation of letters of appointments and other matters relating to the welfare of staff;
  • Serving as member/secretary to the University Board of Trustees on Gratuity and Pensions;
  • Arranging  accommodation for the University's guests;
  • Recommending caterers for provision of lunch and refreshment for University approved meetings;
  • Any other assignment as may be directed by the Vice-Chancellor and the Registrar.

 

 

2.      Officer in Charge of Junior Staff Matters

Responsible to the Personnel Officer for:

  • The preparation of papers for and servicing of the meeting of the Appointments and Promotions Committee (Junior Staff);
  • Dealing with matters relating to the confirmation of appointments, transfers, resignation and retirement of Junior Staff;
  • Matters relating to annual leave and study leave of Junior Staff;
  • Preparation of periodic reports to Council on matters relating to the appointments, promotions and study leave etc of Junior Staff;
  • Acting as Secretary to all interview and assessment panels for the appointment of Junior Staff;
  • Acting as Secretary to all Ad-Hoc Committees such as Investigation Panel and Disciplinary Panel on Junior Staff;
  • Acting as secretary at meetings between the Management and the Non-Academic Staff Union;
  • Any other duties that may be assigned by the Personnel Officer or the Registrar.

 

 

3.      Officer in Charge of Academic Staff Matters

Responsible to the Personnel Officer for:

  • The preparation of papers for and servicing of the meetings of the University's Appointments and Promotions Committee (Academic).
  • Matters relating to the confirmation of appointments, promotions, transfers, resignation and retirement of all academic staff.
  • The preparation of periodic reports to Council on matters .relating to the appointments, promotions and study leave of members of academic staff.
  • Preparation of letters of appointments and matters relating to the welfare and claims of Associate and part-time Lecturers.
  • Acting as Secretary to ad-hoc committees such as investigation and disciplinary panels involving academic staff.
  • Serves as Secretary to all interview and assessment projects for the appointment of members of academic staff.
  • Serves as Secretary at meetings between the Management and ASUU in the University.
  • Any other assignment as may be directed by the Personnel Officer or the Registrar.

 

4.      Officer in Charge of Administrative & Technical Staff Matters

Responsible to the Personnel Officer for:

  • Preparation of papers for servicing the meetings of the Appointments and Promotions Committee (Administrative and Technical Staff);
  • Dealing with matters relating to the promotion, confirmation of appointments, transfers, resignation and retirement of Administrative and Technical Staff;
  • Preparation of periodic reports to Council on matters relating to appointments and promotions of Administrative and Technical Staff;
  • Matters relating to the conditions of service of Administrative and Technical Staff;
  • Acting as Secretary to all interview and assessment panels for the appointment of

Administrative and Technical Staff;

  • Acting as Secretary to all ad-hoc committees such as Investigation and disciplinary panels on Administrative and Technical Staff;
  • Acting as Secretary at meetings between the Management and the Senior Staff Union;
  • Dealing with matters relating to NYSC members posted to the University;
  • Facilitating the induction of newly recruited staff;
  • Any other assignment by the Registrar as may be necessary from time to time.

 

5.      Officer in Charge of Staff Development & Training

Responsible to the Personnel Officer for:

  • Collecting and processing of application for Staff Development and award service forms for the attention of Appointments and Promotions Committee;
  • Conducting surveys of training needs and formulation of organizational training policies;
  • Preparation of training plan in line with University policies;
  • Follow-up to implementation of training programmes;
  • Matters relating to study leave and sabbatical leave for academic, administrative and technical staff;
  • Performing other duties as may be assigned by the Registrar and Personnel Officer.

 

6.      Officer in Charge of Records, Statistics and Pension

 

Responsible to the Personnel Officer for:

  • Staff records, pension and statistics;
  • Updating and keeping of staff records and statistics;
  • Preparing periodic reports on staff records and statistics;
  • Handling pension and gratuity matters;
  • Preparation of relevant papers on staff disengagement and processing of document for payment of final entitlements;
  • Servicing the meetings of the Board of Trustees of the Unified Staff Pension and Gratuity Scheme and
  • Any other Committee of the Board;

Performing other duties as may be assigned by the Registrar and the Personnel Officer.

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