Staff Schedule of Duties

1.      Personnel Officer (Head of Division)

Responsible to the Registrar for;

• The preparation of papers for and the servicing of the meetings of the University's Appointments and Promotions Committees; matters relating to the appointment, promotion, confirmation, transfer, resignation, discipline and retirement of staff.
• All categories of staff matters relating to annual leave, study leave, staff development and sabbatical leave.
• Preparation of periodical reports to Council on matters relating to the appointments, promotions, discipline, study leave etc.
• Provision of Secretaries for all interviews and assessment Panels for the appointments of all categories of staff
• Provision of secretaries to all ad-hoc committees such as investigation and disciplinary panels involving staff;
• Provision of secretaries at meetings between the Management and Trade Unions in the University;
• Maintenance of records and periodic preparation of staff statistics;
• Preparation of letters of appointments and other matters relating to the welfare of staff;
• Serving as member/secretary to the University Board of Trustees on Gratuity and Pensions;
• Arranging  accommodation for the University's guests;
• Recommending caterers for provision of lunch and refreshment for University approved meetings;
• Any other assignment as may be directed by the Vice-Chancellor and the Registrar.

2.      Officer in Charge of Junior Staff Matters

Responsible to the Personnel Officer for:

• The preparation of papers for and servicing of the meeting of the Appointments and Promotions Committee (Junior Staff);
• Dealing with matters relating to the confirmation of appointments, transfers, resignation and retirement of Junior Staff;
• Matters relating to annual leave and study leave of Junior Staff;
• Preparation of periodic reports to Council on matters relating to the appointments, promotions and study leave etc of Junior Staff;
• Acting as Secretary to all interview and assessment panels for the appointment of Junior Staff;
• Acting as Secretary to all Ad-Hoc Committees such as Investigation Panel and Disciplinary Panel on Junior Staff;
• Acting as secretary at meetings between the Management and the Non-Academic Staff Union;
• Any other duties that may be assigned by the Personnel Officer or the Registrar.

3.      Officer in Charge of Academic Staff Matters

Responsible to the Personnel Officer for:

• The preparation of papers for and servicing of the meetings of the University's Appointments and Promotions Committee (Academic).
• Matters relating to the confirmation of appointments, promotions, transfers, resignation and retirement of all academic staff.
• The preparation of periodic reports to Council on matters .relating to the appointments, promotions and study leave of members of academic staff.
• Preparation of letters of appointments and matters relating to the welfare and claims of Associate and part-time Lecturers.
• Acting as Secretary to ad-hoc committees such as investigation and disciplinary panels involving academic staff.
• Serves as Secretary to all interview and assessment projects for the appointment of members of academic staff.
• Serves as Secretary at meetings between the Management and ASUU in the University.
• Any other assignment as may be directed by the Personnel Officer or the Registrar.

4.      Officer in Charge of Administrative & Technical Staff Matters

Responsible to the Personnel Officer for:

• Preparation of papers for servicing the meetings of the Appointments and Promotions Committee (Administrative and Technical Staff);
• Dealing with matters relating to the promotion, confirmation of appointments, transfers, resignation and retirement of Administrative and Technical Staff;
• Preparation of periodic reports to Council on matters relating to appointments and promotions of Administrative and Technical Staff;
• Matters relating to the conditions of service of Administrative and Technical Staff;
• Acting as Secretary to all interview and assessment panels for the appointment of

Administrative and Technical Staff;

• Acting as Secretary to all ad-hoc committees such as Investigation and disciplinary panels on Administrative and Technical Staff;
• Acting as Secretary at meetings between the Management and the Senior Staff Union;
• Dealing with matters relating to NYSC members posted to the University;
• Facilitating the induction of newly recruited staff;
• Any other assignment by the Registrar as may be necessary from time to time.

5.      Officer in Charge of Staff Development & Training

Responsible to the Personnel Officer for:

• Collecting and processing of application for Staff Development and award service forms for the attention of Appointments and Promotions Committee;
• Conducting surveys of training needs and formulation of organizational training policies;
• Preparation of training plan in line with University policies;
• Follow-up to implementation of training programmes;
• Matters relating to study leave and sabbatical leave for academic, administrative and technical staff;
• Performing other duties as may be assigned by the Registrar and Personnel Officer.

6.      Officer in Charge of Records, Statistics and Pension

Responsible to the Personnel Officer for:

• Staff records, pension and statistics;
• Updating and keeping of staff records and statistics;
• Preparing periodic reports on staff records and statistics;
• Handling pension and gratuity matters;
• Preparation of relevant papers on staff disengagement and processing of document for payment of final entitlements;
• Servicing the meetings of the Board of Trustees of the Unified Staff Pension and Gratuity Scheme and
• Any other Committee of the Board;

Performing other duties as may be assigned by the Registrar and the Personnel Officer.